A properly executed project management is among the most important factors in a project’s successful outcome. It is likely that each person manages their projects by using one or more tools. However, the best project management software does not substitute the experience and knowledge of the project manager. It is only a tool to aid him with managing projects.
The importance of managing projects
Why do some projects do well while others do not? Evidently, it’s not just luck, although it could aid, but it’s not about the tools employed to manage projects, and definitely project management tools it’s not just about money and commitment. The most crucial factor is the project manager’s knowledge, experience, and expertise However, studies show that projects that are designed and executed carefully have a greater chance of success. Therefore, with the help of a good program management software, you have more chances of project successful.
In the course of time, tools for managing projects have evolved from the old pencil and paper approach to spreadsheets with software and finally to dedicated solutions for managing projects. There are many kinds of software for managing.project management software It could be a desktop software or a web-based program, but it could be a hosted solution that permits remote access via Internet as well as Intranet.
Tools and Techniques
It is recommended to use certain methods to get the most effective results in managing projects. It is important to mention noting the critical path methodology as well as task analysis, gantt chart for actions planning as well as closing loops. In each of these strategies, there are specific tools. The software you choose will have an array of these essential tools.
Critical path methodology can help you organize and manage large projects. It can also be employed as a mathematical method to calculate a schedule for a project. It is generally used to logic networks. The Logic Network shows the sequence of milestones and activities from an undertaking in relation to time. In particular, it indicates how tasks logically follow one another. With different slack levels, the project manager can identify important tasks sooner or later based on the requirements of his team.
Task analysis, also known by its acronym Work Breakdown Structure (WBS) is “breaking down” the entire project into smaller chunks , up to the lowest deliverable. The task analysis process is the initial step in critically path analyses. It is a WBS is a common tool for managing projects and is the base of the planning phase. It isn’t available in all software for task management.
The analysis is performed using The Actions Planning technique by identifying those accountable for the performance of the tasks as well as the deadline that they will need to finish it.
Another tool that can help you manage and plan your project is using Gantt charts. Gantt charts display the overall “flow” for the undertaking, similar to diagrams of logic networks, but with greater details and the projects being plotted against timescales that have been identified. While it was not the first time that they show the connections between the activities but, by using the logic network, it is now an indispensable feature that makes Gantt charts a standard in the industry and an essential tool for planning projects.